Michigan Maritime Museum Annual Meeting 2008

*Michigan** Maritime Museum Annual Meeting*

*Board of Trustees*

*September 30, 2008***

* *

/Present: /Betty Davis, Arlene Dickerson, Charlotte Giesler, Bob Hoppes,
Gary Horton, Jim Spurr, Janice Varney, and Jim Woodruff

/Teleconference: /David Bergman and Barbara Busch

/Absent: /John Busch and Cleo Miller

/Guests: /Megan Blacyn, David Ludwig, Pete Mathews, Marilyn Powell,
Diane Schlanser, and Michael Winkel

President Jim Woodruff called the annual meeting to order at 3:03 pm.

Horton made a motion, supported by Varney, to approve the agenda. Motion
passed.

Spurr made a motion, supported by Hoppes, to accept the minutes of the
September 19, 2008 board meeting. Motion passed.

/Report of the nominating committee: /The nominating committee
recommended three names for the museum board of trustees: Bob Copping,
Pete Mathews, and Michael Winkel. The committee will continue to meet
and consider additional candidates. In addition to the three new
candidates, Bergman, John Busch, Spurr and Varney were approved for
another term. After a discussion of other candidates who had shown an
interest, Horton made a motion, supported by Spurr, to accept the people
nominated by the committee. Motion passed. At this time the new board
members were invited to sit at the table and participate.

/Election of Officers: /The proposed slate of officers for the coming
year is:

President: Jim Woodruff

Vice President: Pete Mathews

Secretary: Janice Varney

Treasurer: Bob Hoppes

Motion by Dickerson, supported by Barbara Busch, to accept the slate of
officers. Motion passed.

/Old Business: /

· Varney informed the board about correspondence received regarding
grants in progress. She asked if she should follow up on them and where
the information might be so she would know what they were about.

· Mary Stephens will work part time until October 15^th at the current
pay scale. She is a candidate for the position. At that time we can
renegotiate or hire. We need to have the position defined and filled.
Spurr said that Stephens should be interviewed for the position.
Presently her duties include: open the museum, put flag out, check phone
messages, train people for the store/ cash register, school tours,
resolve sails, and write a job description for a full time position. Her
current hours are: Tuesday through Friday 2:30 to 7 pm and Saturday from
8 am to 8 pm. Some of the hours will be worked at home.

· Judy Schlaak will work one day a week at current pay and will
volunteer time to help with the exhibits. She needs a financial budget
for her job needs until May 1^st .

· *We need to do inventory!*

· The Great Lakes Sports Fishing exhibit is scheduled to open on
December 1^st .

· Andrea Olson has offered to help with the store

· */Spurr made a motion, supported by Winkel, to contract out/**
/bookkeeping services as soon as possible/. /Motion passed/*. Bob Hoppes
and Bob Copping will be responsible for selection and engagement. Hoppes
said that it should be an accounting firm so that we have continual
coverage. Spurr offered to draft the receipt.

· David Ludwig told the board that Port Washington needs a receipt that
we've been paid because they're applying for a grant. Spurr offered to
draft the receipt.

· The MMM will again participate in the South Haven Ice Breaker held
January 30, 31, and February 1^st . Volunteers are asked to come forward
to help with museum activities.

· The kick-off for the fall Keel Club membership drive and annual fund
raising campaign will be held on October 15^th . Cleo Miller is have a
Getting to Know You gathering at her home on October 8^th .

· /Horton made a motion, supported by Spurr, to have a membership drive
in May and continue to collect memberships year round. Motion passed./
Horton discussed additional offers for Keel Club Membership: 2 free
tickets for FGW, discount for a charter not during the regularly
scheduled sailing times. Winkel and Horton will chair the fall fund
raising event.//

/ /

/New Business:/

/ /

· A committee will review the by-laws: Jim Spurr, Mike Winkel, and
Dorothy Appleyard. Julie Pioch was suggested as a resource person to
consult.

· Committee assignments will be discussed at the October meeting.

· Winkel said that our priorities should be a grant writing program and
a successful store.

· Mike Winkel discussed the /Winkel Proposal /and the conditions of it.
A FGW standing committee will be appointed at next months meeting with
Jim Spurr as chair and Woodruff as one of the members. Spurr emphasized
that he was willing to serve so long as it was the committee's charge to
*/support/* the ship through its captain Jim Schneider. */Dickerson made
a motion, supported by Mathews, to accept the Winkel proposal for a
restricted gift as stated in their letter to the board. Motion passed./*
The signed letter is attached to these minutes on file.

Motion was made and supported to adjourn the meeting. Motion passed.

*The next board meeting will be held on October 17^th at **3 p.m.** at
the MMM campus.*